This Notice describes how information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
As a patient of the Ear, Nose & Throat Center, you are entitled to receive notice about our privacy practices and how we may use and disclose your personal health information in different circumstances. This Notice explains how we may use and disclose your personal health information, the choices and rights you have about how your personal health information may be used and disclosed, and our obligations to protect the privacy of your personal health information.
The Ear, Nose & Throat Center is a specialty clinic that provides treatment for conditions involving the ears, nose and throat. “Conditions” may be caused by accident or illness, cosmetic, birth defects, or hereditary. We perform major and minor surgery, as well as office visits and consultations. Surgeries may be performed in-house or in a hospital or outpatient surgical center. We also provide on-site allergy testing/treatment, x-ray, and audiology services. All physicians are licensed and board certified.
Introduction. When you become a patient of the Ear, Nose & Throat Center, you provide us with information about your health. Each time you visit us, another record of your visit and what was done is made. Your health record is the information that we use to plan your care, provide treatment and receive payment for our services. It is important for you to understand that your health record contains personal health information that is protected by federal and state laws.
Our Responsibilities. The Ear, Nose & Throat Center is required to maintain the privacy of your personal health information and to provide you with a notice about our legal duties and privacy practices with respect to your personal health information. We are also required to accommodate reasonable requests that you make to communicate personal health information by alternative means or at alternative locations. Any time we use or disclose your personal health information, we must follow the terms of this Notice.
How We Use And Disclose Your Protected Health Information.
- . After making a good faith effort to provide you with this Notice, we may use your personal health information to provide your treatment, to obtain payment for your treatment and for our internal health care operations. We may use and disclose your personal health information for such purposes in the following ways:
- For Treatment. We may use and disclose your personal health information to plan, provide and coordinate your health care services. For example: Information obtained by a physician, assistant to physician or other member of your healthcare team will be recorded in your record and used to determine the course of treatment that should work best for you. Your physician will document in your record his expectations of the members of your healthcare team. Members of your healthcare team will then record the actions they took and their observations. In that way the physician will know how you are responding to treatment.
- We will also provide your physician or a subsequent healthcare provider with copies of various reports that should assist him/her in treating you once you leave this clinic.
- For Payment. We may use and disclose your personal health information to obtain payment for health care services we have provided to you. For example: A bill may be sent to you or a third party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures and supplies used.
- For Health Care Operations. We may use or disclose your protected health information for our health care operations. For example, we may use or disclose your personal health information to perform risk assessments and other administrative tasks to monitor the quality of care that we provide.
- Business Associates. There are some services that we provide through contracts with our business associates. In such situations, we may disclose your personal health information to our business associates so they can perform the job we asked them to do. We require all business associates to appropriately safeguard your information, in accordance with applicable law.
- Notification of Family or Close Friends. We may use or disclose your personal health information to notify a family member, personal representative or another person responsible for your care, provided you have the opportunity to agree or object to the disclosure. If you are unable to agree or object, we may disclose this information as necessary if we determine that it is in your best interest based upon our professional judgment. In all cases, we will only disclose the health information that is directly relevant to that person’s involvement with your health care.
- Required by Law. We may use or disclose your personal health information to the extent that we are required by law to do so. The use or disclosure will be made in full compliance with the applicable law governing the disclosure.
- Public Health Activities. We may disclose your personal health information for public health activities to a public health authority authorized by law to collect or receive information for the purpose of controlling disease, injury or disability. We may also disclose your health information to a public authority authorized to receive reports of child abuse or neglect or to report information about products or services under the jurisdiction of the United States Food and Drug Administration. Additionally, we may disclose your health information to a person who may have been exposed to a communicable disease or otherwise be at risk of contacting or spreading a disease and to your employer for certain work-related illness or injuries.
- Health Oversight Activities. We may make disclosures of your personal health information to a health oversight agency charged with overseeing the health care industry. Disclosures will be made only for activities authorized by law.
- Judicial and Administrative Proceedings. We may disclose your personal health information in the course of any judicial or administrative hearing in response to an order of a court or administrative tribunal, or in response to a subpoena, discovery request or other lawful process where we receive satisfactory assurance that appropriate precautions have been taken. In all cases, we will take reasonable steps to protect the confidentiality of your health information.
- Law Enforcement. We may disclose your personal health information for a law enforcement purpose to law enforcement officials in compliance with and as limited by applicable law.
- Fund-raising. We may contact you for certain fundraising activities related to our organization. In all such cases, we will obtain your written authorization prior to sending any information to you.
- Marketing. For market activities, we will obtain your written authorization prior to sending any information to you, unless we are not required by law to do so.
- Research. We may use or disclose your personal health information without your authorization for research purposes when such research has been approved by an institutional review board that has reviewed the research to ensure the privacy of your personal health information, or as otherwise allowed by law.
- Victims of Abuse, Neglect or Domestic Violence. We may disclose personal health information about an individual whom we reasonably believe to be a victim of abuse, neglect or domestic violence to a government authority, including a social service or protective service agency authorized by law to receive reports of child abuse, neglect or domestic violence. Any such disclosures will be made in accordance with and limited to the requirements of the law.
- Limited Government Functions. We may disclose your personal health information to certain government agencies charged with special government functions, as limited by applicable law. For example, we may disclose your health information to authorized federal officials for the conduct of national security activities, as required by law.
- Organ Procurement. As allowed by law, we may disclose personal health information to organ procurement organizations for organ, eye or tissue donation purposes.
- Coroners, Medical Examiners and Funeral Directors. We may disclose personal health information to a coroner or medical examiner to identify a deceased person, determine a cause of death or for other duties as authorized by law. We may also disclose personal health information to funeral directors in accordance with applicable laws.
- Health and Safety. We may disclose your personal health information to prevent or lessen a serious threat to a person’s or the public’s health and safety. In all cases, disclosures will only be made in accordance with applicable law and standards of ethical conduct.
- Workers’ Compensation. We may disclose your personal health information in accordance with workers’ compensation laws.
Your Rights. You have the right to do the following:
- . Upon request, you have the right to receive a paper copy of this Notice. Current Notices will be available at our clinics, or mailed to an address provided by you upon request.
- . You have the right to contact our Privacy Officer at 22 South 900 East, Salt Lake City, Utah and/or (801) 328-2522 if you want additional information about our privacy practices, your privacy rights, or disagree about a decision we made about your personal health information, or if you believe that your privacy rights have been violated. The Privacy Officer will provide you with the information you need to file a complaint.
- . Upon written request, you have the right to access and obtain a copy of your health information maintained by us. Please contact our Records Release Clerk at 22 South 900 East, Salt Lake City, Utah and/or (801) 328-2522 for information you need to access and copy your protected health information.
- . You have the right to request, in writing, that we amend health information maintained in your health record. We will comply with your request in the event that we determine the information that would be amended is false, inaccurate or misleading. Please contact our Privacy Officer for information you need to request an amendment of your personal health information.
- . You have the right to request, in writing, that we place additional restrictions on how we use or disclosure your personal health information. While we will consider any request for additional restrictions, we are not required to agree to your request. Please contact our Privacy Officer for information you need to request additional restrictions on how we may use and disclose your personal health information.
- . You have a right to request, in writing, an accounting of certain disclosures made by us of your personal health information. For each disclosure, the accounting will include the date the information was disclosed, to whom, the address of the person or entity that received the disclosure (if known), and a brief statement of the reason for the disclosure. Please contact our Privacy Officer for information you need to request an accounting of disclosures.
- . You have the right to request to receive your health information by alternative means of communication or at alternative locations. We will accommodate any such reasonable written request made on your behalf. Please contact our Privacy Officer for information you need to request confidentiality in certain communications.
- . If you believe your privacy rights have been violated, in addition to filing a complaint with us, you have the right to file a written complaint with the Office of Civil Rights of the United States Department of Health and Human Services. Upon request, the Privacy Officer will provide with the information needed to file your complaint. Under no circumstances will we retaliate against you for filing a complaint with us or the Office of Civil Rights.
Changes to Notice. We reserve the right to change our privacy practices and to alter this Notice according to those changes. Upon your request, a current notice will be mailed to an address provided by you. You may also receive a current Notice at our clinics.
Privacy Officer. To contact our Privacy Officer, please address all requests to the attention of: Privacy Officer, Ear, Nose & Throat Center, 22 South 900 East, Salt Lake City, Utah 84102 (801) 328-2522.
Effective Date of this Notice. This Notice is effective as of 08/01/2006.